“Which day does this sale belong to?”
Understand order-created date, paid date and completed date before deciding the grouping rule.
Paid date vs order dateAccounting library
Practical ecommerce-to-Xero guides for the decisions that cause month-end problems
Use the library to understand the accounting issue first—paid date, summaries, BACS, refunds or clearing accounts—then move to the relevant ClearCommerce product workflow.
Start with the problem
Choose the guide that matches what you are trying to explain
“Why is Xero full of retail invoices?”
Learn what a daily summary contains and when aggregation is appropriate.
Daily sales summary guide“Why does the payout not match sales?”
Follow the clearing-account and gateway reconciliation evidence from gross payment to bank deposit.
Gateway reconciliation checklist“Why is this BACS order showing paid?”
Separate an order being placed from the bank transfer actually arriving.
BACS orders in XeroFor tax and refund questions
WooCommerce refunds in Xero explains why the refund date and original source reference both matter. Ecommerce VAT and refunds covers the wider mapping principles for tax, shipping, discounts and adjustments.
For payment questions
Xero clearing accounts for ecommerce explains the accounting mechanism. WooCommerce gateway reconciliation applies the idea to Stripe, PayPal and manual payment methods.
For posting-mode decisions
Daily summaries vs individual invoices helps separate high-volume consumer activity from trade receivables.
Start here
New to ecommerce-to-Xero accounting? Start with these three
Paid date vs order date
The single concept that explains most reconciliation confusion.
Read the guideWhat a clearing account does
The mechanics behind gross sales, fees and net settlement.
Read the guideDaily summary vs individual invoices
How to decide which posting mode fits a given store.
Read the guideStill not sure which accounting pattern fits?
Describe the store, payment methods and month-end problem and we will point you to the right workflow.