Create your company
Your workspace keeps company data, users, stores, Xero connections and exports isolated from other ClearCommerce customers.
A controlled accounting bridge
From ecommerce sales channels to Xero-ready records
ClearCommerce separates imported store data from accounting treatment, giving every company and store its own connection, export profile and mappings.
Connect systems
Connect one or more WooCommerce or eBay stores, authorise Xero and select the Xero organisation that should receive exports.
Choose treatment
Create an export profile for each store, then map accounts, tax rates and payment methods.
Import and export
Import by date range, preview the result and post to Xero with history, error detail and duplicate protection.
Step 1
Connect each store without mixing company data
ClearCommerce is built as a multi-tenant SaaS. Each company controls its own stores, Xero organisation and export profiles.
- Multiple stores and sales channels per company
- Separate Xero OAuth connection per company
- Encrypted store credentials and Xero refresh tokens
- Audit-friendly connection status
Step 2
Choose exactly how each store posts
A retail store might use a daily paid-date summary while a trade store creates one Xero invoice per order. The export profile controls the result without changing the source orders.
- Daily summary or individual invoice mode
- Paid, created or completed date basis
- Draft, submitted or approved invoices
- Paid or unpaid handling by payment method
Step 3
Map the accounting detail before you post
Sales, shipping, discounts, refunds, tax rates, rounding and gateway clearing should follow your chart of accounts—not a connector’s assumptions.
- Account and tax mapping
- Payment method clearing accounts
- Refund and credit-note treatment
- Preview before export
Step 4
Automate confidently, with a way to stop and inspect
Scheduled store imports and Xero exports run through background jobs designed to be idempotent. History, status and errors remain visible so failed work can be corrected and retried.
- Scheduled imports and exports
- Readiness and pause controls
- Export response confirmation
- Retry without duplicate posting
Timeline
From a connected store to a posted Xero record
| Stage | Typical timing |
|---|---|
| Store connection and authorisation | Minutes, once per store |
| First source order import | Minutes to a few hours depending on order history |
| Mapping review and preview | Usually one working session |
| Ongoing daily export | Automatic once profiles are approved |
Questions people ask
FAQs
How long does it take to get from signup to a live export?
Most stores complete connection, source import and mapping review within a single working session; ongoing exports then run automatically.
Do I need to review every mapping before anything posts to Xero?
Yes. The preview step is designed so nothing reaches Xero until the mappings for accounts, tax and payment methods have been checked.
What happens if an order fails to export?
Failed exports are logged with an error reference so they can be corrected and retried without creating duplicate Xero records.
Related reading
Related pages
See whether ClearCommerce fits your workflow
Tell us your order volume, store count and preferred posting method. We will review the setup and show how ClearCommerce would be configured.