WooCommerce VAT and refunds in Xero
Keep tax, discounts and refunds connected to the source transaction while producing Xero records that are easier to review and reconcile.
Map source tax to Xero tax rates
WooCommerce tax data is imported as source information, then mapped to the appropriate Xero tax rate as part of the accounting configuration.
- Support multiple tax rates
- Roll up daily summaries by mapped tax treatment
- Keep zero-rated and standard-rated totals distinct
- Review mapping before export
Handle refunds as accounting events
Refunds are not simply hidden from sales. ClearCommerce retains the source refund, its lines, date and export result so the accounting adjustment is traceable.
- Link refunds to their source order
- Support credit-note or summary adjustment handling
- Prevent the same refund being exported twice
- Retain Xero references and errors
Clear accounting treatment
Configuration is stored against the company and store so the same source data can be reviewed, reprocessed safely and traced through its export history.
Account for shipping and discounts
Shipping, coupon discounts and rounding can use their own mapped accounts and tax treatment rather than being absorbed into a single sales value.
- Separate shipping income
- Control discount presentation
- Use rounding accounts where required
- Keep exact totals aligned with the source
Clear accounting treatment
Configuration is stored against the company and store so the same source data can be reviewed, reprocessed safely and traced through its export history.
What businesses usually ask
Will cancelled orders be exported?
Eligibility follows the configured import and export rules. A cancellation with no captured payment is different from a paid order that was later refunded, so source payment and refund data remain important.
Can a refund use a different date from the original sale?
Yes. Refund records retain their own source dates and can be treated in the correct accounting period.
Does ClearCommerce calculate UK VAT advice?
ClearCommerce applies the mappings configured by the user; it does not replace advice from your accountant or tax adviser.
Bring your current reconciliation problem
We will help you decide whether daily summaries, individual invoices or separate store profiles are the cleanest route.